In addition to the types of leave available to all faculty employees, tenured faculty members may be eligible to request Study-Research Leave or Research Assignment.

Study-Research Leave: one year, partial salary (not to exceed one-half salary), full employee benefits

Research Assignment: one semester, full salary, full employee benefits

Please consult the Faculty Handbook, Chapter 3, Sections 3.8 and 3.9 for detailed descriptions of these types of leave.

Full-time tenured faculty members with the rank of associate professor or higher who have accrued a minimum of six years of service are eligible for study-research leave or research assignment. Following a period of study-research leave, an additional six years of full-time service are necessary before a faculty member is eligible for another leave.

To apply for study-research leave or research assignment, the following forms should be completed and submitted electronically to the college dean's office to be approved and submitted to the Provost's office via Sharepoint.

Study-Research Leave or Research Assignment Request Form (PDF | 163KB)

Memorandum of Agreement (HR P88)

Faculty Appointment and Change of Status (HR P3A) Form: Department submits prior to leave

  • November 1: Request for leave due to department head (see sidebar for forms)
  • November 15: Department-approved requests due to dean
  • December 15: Dean-approved requests due to provost
  • March 24: Provost-approved requests presented to Board of Visitors for approval
  • March 25: Faculty member, department head, dean, human resources, notified of board approval
  • Prior to leave: Department must file form HR P3A with Human Resources and (if necessary) a revised Promissory Note (HR P88)
  • 60 days after return from leave: Faculty member submits report to the Office of the Senior Vice President and Provost (see reporting tab on this website)

Changes in Circumstances

Throughout the process, should changes in a faculty member’s circumstances impact the timing or conditions of a leave request, please contact Jack Finney, Vice Provost for Faculty Affairs in the Office of the Provost.

Faculty members on study-research leave or research assignment are required to submit a brief report describing their activities and accomplishments during the leave period within 60 days of completion. Reports must be submitted electronically using the link below:

https://virginiatech.qualtrics.com/SE/?SID=SV_42auY9FNAVBzDc9

Questions? Contact the Office of the Provost

Important Dates

2016-2017 Important Dates

Research Leave Reports

Faculty members on study-research leave or research assignment are required to submit a brief report describing their activities and accomplishments during the leave period within 60 days of completion.